bylawsch3

CHAPTER III

Responsibilities of Members

Section 1.  Duties of the Executive Committee. The Executive Committee of the New England Law Review is comprised of the Editor-in-Chief and the two Managing Editors, the Managing Editor and the Business Managing Editor.  As the management of the New England Law Review, the Executive Committee:
(a) selects a printer for the New England Law Review;
(b) submits the annual budget to the school’s Controller;
(c) passes New England Law Review credit requests by eligible members to the Administration;
(d) conducts the Summer Writing Competition;
(e) conducts and supervises any and all business during the summer recess;
(f) sets review dates at which time the performance of Associate Members is evaluated;
(g) determines eligibility for promotion to the status of Editorial Member;
(h) evaluates the satisfactory completion of all other duties of an Associate Member based primarily upon a review of written work records;
(i) together with representatives chosen by the staff and editorial members, sits on the Grievance Board or by a unanimous Executive Committee, imposes certain sanctions on any member without resorting to a special meeting;
(j) together with the Executive Comment & Note Editors, sits on the Student Articles Appeals Board;
(k) The Executive Committee examines all progress reports submitted by editors and maintains a file of all such reports;
(l) Upon receipt of preliminary approval of an Article by the Articles Board or by the Symposium Board, by majority vote accepts or rejects the article for publication;
(m) appoints “line-by-line” editors upon acceptance for publication of a student article;
(n) promulgates written guidelines and standards for reviewing Associate Member’s articles and ensures that such guidelines are delivered to each Student Articles Board,  to the Symposium Board, and to each Associate Member.

 

Section 2.  Duties of the Editor-in-Chief. As the chief editorial officer of the New England Law Review, the Editor-in-Chief:
(a) reviews all Articles prior to submission to the Executive Committee;
(a) serves as a member of all Articles Boards;
(b) fulfills the duties as the chief administrative officer of the New England Law Review;
(c) maintains the New England Law Review website;
(d) ensures that all members are given adequate instruction and training;
(e) delivers to all members a copy of the By-laws;
(f) presides at all meetings of the New England Law Review, including:
(i)  chairing the Executive Committee;
(ii) convening the Grievance Board;

 

Section 3.  Duties of the Managing Editor. As the editor primarily responsible for the production of each issue, the Managing Editor:
(a) solicits bids from printing firms and submits a report to the Executive Committee;
(b) works with the printing firm to produce each issue;
(c) supervises the completion of the duties of the Student Articles Boards and coordinates their efforts within the production process:
(i) Upon receipt of a completed “line-by-line” product, the Production Editors forward the Article to the Technical Editor(s) with appropriate instruction;
(d) submits to the Executive Committee a proposed list of Student Articles Boards;
(e) provides reprints of articles to student authors;

 

Section 4.  Duties of the Business Managing Editor. As the editor primarily responsible for managing the business affairs of the New England Law Review, and the Editor responsible for organizing the New England Law Review’s annual symposium, the Business Managing Editor:
(a) prepares the annual budget for Executive Committee approval and maintains the financial records of the New England Law Review, including, with only the limitations in Article VIII of the Constitution:
(i)  maintaining the New England Law Review bank account;
(ii) keeping a record of petty cash allocations;
(iii) requisitioning money for and collecting money to defray the cost of any social event; and
(iv) purchasing office supplies;
(b) reports quarterly to the membership on the financial status of the New England Law Review;
(c) solicits subscriptions to the New England Law Review and bills its subscribers (including recordations of exchanges and complimentary copies);
(d) prepares the subscriber lists before distribution of each issue and coordinates the distribution of books;
(e) obtains and maintains copyright protection of each issue;
(f) chairs the Symposium Board;
(g) reviews and suitability of lead and student articles for publication in the Symposium Issue.

 

Section 5.  Duties of the Executive Articles Editors. An Executive Articles Editor:
(a) serves as a member of the Articles Board;
(b) solicits Articles as directed by the Editor-in-Chief;
(c) coordinates with the Technical Editors the task of ensuring that the format of all articles is technically accurate;
(d) provides the Technical Editors with Articles for citation checks;
(e) keeps a record of all communications with Articles authors;
(f) participates in appropriate special meetings of the Editor-in-Chief;
(g) sends reprints of each Article and copies of the issue to each Article author;
(h) receives books from publishing firms and handles any appropriate correspondence;
(i) edits the book review as necessary;
(j) delivers all submitted book reviews to the Executive Committee, which shall vote on publication of such review;
(k) keeps a file of books received and supervises the preparation of a “Books Received” page;
(l) dedicates books to the New England Law Review and School libraries;
(m) sends reprints of each book review to each author and to the publishing concern involved;
(n) submits to the Editor-in-Chief progress reports on solicitation and performance of  Executive Articles Editors;
(o) fulfills any additional duties as assigned by the Executive Committee.

 

Section 6.  Duties of Symposium Editors. A Symposium Editor:
(a) serves as a member of the Symposium Board;
(b) works with the Business Managing Editor and Technical Editors to ensure technical accuracy of Symposium lead and student articles;
(c) solicits Symposium Articles as directed by the Business Managing Editor
(d) maintains a record of all such correspondence;
(e) sends reprints of each Article appearing in the Symposium and five (5) copies of the issue to each Symposium Article author;
(f) serves a dual role on the Symposium Board as an Executive Articles Editor and a Comment & Note Editor:
(i) As a Executive Articles Editor on the Symposium Board, he or she fulfills the same duties as that of a Executive Articles Editor, as applicable and appropriate to the Symposium Board;
(ii) As a Comment & Note Editor on the Symposium Board, he or she fulfills the same duties as that of a Comment & Note Editor, as applicable and appropriate to the Symposium Board.

 

Section 7.  Duties of the Executive Literary Editors. A Executive Literary Editor:
(a) coordinates with the Technical Editors the task of ensuring that the format of all student articles is technically accurate;
(b) provides the Technical Editors with student articles for citation checks;
(c) keeps a record of all communications with student article authors;
(d) participates in appropriate special meetings of the Managing Editor;
(e) sends reprints of each student article and copies of the issue to each student author;
(f) fulfills any additional duties as assigned by the Executive Committee.

 

Section 8.  Duties of the Executive Comment & Note Editors. An Executive Comment & Note Editor:
(a) chairs a Student Articles Board;
(b) reviews and approves the outlines of all Associate Members for whose articles that Board is responsible;
(c) lends editorial expertise to the review process and ensures uniformity of review among his or her board;
(d) serves as a “primary” or “secondary” editor on his or her Student Articles Board;
(e) appoints Comment & Note Editors as “primary” editors and “secondary’ editors;
(f) maintains a file in the New England Law Review office of each Associate Member’s topic outline and drafts; copies of the Comment & Note Editors’ review comments; copies of any “Notice of Missed Deadline,” and copies of any progress reports;
(g) issues a written “Notice of Missed Deadline’ to any Associate Member on his or her Board who misses a draft deadline, with a copy of such notice to be forwarded to the Executive Committee;
(h) submits progress reports to the Executive Committee evaluating the performance of both the Comment & Note Editors and the Associate Members on his or her Student Articles Board;
(i) notifies the Editor-in-Chief if he or she discovers serious difficulties with the editorial review undertaken by the Student Articles Board;
(j) serves as a member of the Student Articles Appeals Board for appeals not from members of the Executive Comment & Note Editor’s Student Articles Board;
(k) participates in appropriate special meetings of the Executive Committee;
(l) fulfills any additional duties as assigned by the Executive Committee.

 

Section 9.  Duties of the Comment & Note Editors. A Comment & Note Editor:
(a) serves as a member of a Student Articles Board;
(b) ensures the substantive and technical accuracy of the Associate Member’s articles;
(c) ensures that all research and writing is the Associate Member’s own work;
(d) ensures the timely submission and return of all article drafts;
(e) reviews the work of a minimum of two (2) Associate Members with regard to style, grammar, technical accuracy, depth of analysis, substantive accuracy, and suitability for publication;
(f) following each draft, meets with the Associate Member and suggests revisions;
(g) submits to the Executive Comment & Note Editor a written summary of the meeting, suggested revisions, and the progress of the Associate Member;
(h) fulfills any additional duties assigned by the Executive Committee, which shall include, without limitation, tech-checking and proofreading;

 

Section 10.  Duties of the Technical Editors. Technical Editors are responsible for establishing the technical requirements of all work published in the New England Law Review and for reviewing each article for technical accuracy prior to its being forwarded to the Managing Editor.  A Technical Editor:
(a) is primarily responsible for the grammar and technical accuracy (Uniform System of Citation) of all student and Articles, and must:
(i) ensure that the chosen citation form is consistently applied within each issue of the New England Law Review.  Technical Editors work with the Managing Editor to resolve varying interpretations of the chosen citation form.  Each Technical Editor is responsible for bringing to light technical problems requiring a need for a consistent resolution;
(ii) The interpretation of the Managing Editor is final;
(b) works with the Managing Editor in establishing tech-check groups and in coordinating all phases of the tech-check process;
(c) submits a written evaluation on the progress of the Associate Members assigned to them;
(d) fulfills any additional duties as assigned by the Executive Committee.

 

Section 11.  Additional Duties of All Editors. In addition to the duties provided above, each Editor must:
(a) complete at least one (1) “line-by-line” editing pursuant to appointment by the Executive Committee.  Following the “line-by-line” process, the article shall be promptly forwarded to the Managing Editor;
(b) complete all work sent by the Executive Committee over the summer recess.

 

Section 12.  Duties of an Associate Member. Each Associate Member must:
(a) write a Comment or Note of publishable quality during his or her first year as an Associate Staff member, and furnish copies of all source materials used in the preparation of his or her Comment or Note upon request.
(i) Each Associate Member must select a legal topic on which to write, subject only to the approval of the Editorial Board;
(ii) Failure of an Associate Member to select a legal topic by the deadline set by the Executive Committee will result in the assignment of a topic by the Executive Committee; and
(iii) An Associate Member may undertake a case comment or note with another member of New England Law Review only upon approval of the Executive Committee.
(b) meet all article outline and draft submission deadlines;
(c) complete a specified number of regularly scheduled office hours each week, as set by the Executive Committee;
(d) check his or her office mailbox, e-mail or other source provided by the Executive Committee on a daily basis;
(e) edit Notes, Comments, Symposium Articles, and other articles for substance, citation form, grammar, and quotation form on a weekly basis, as more specifically assigned and directed by his or her Editor(s);
(f) collect sources and conduct legal research, as more specifically assigned and directed by his or her Editors;
(g) attend and participate in every scheduled event, including, but not limited to, the annual Orientation held before the first week of fall semester classes at the New England School of Law and the annual Symposium;
(h) train for any position as an editor to which he or she is selected; and
(i) perform any additional duties assigned by the Editor-in-Chief, the Managing Editor, or his or her Business Managing Editor.

 

Section 13.  Membership Meetings – Meetings of the membership of the New England Law Review shall be held at such time and place as shall be determined and deemed necessary by the Executive Committee to effectuate the aims and goals of the New England Law Review.
(a)  Conduct of Meetings – The Editor-in-Chief shall oversee each membership meeting and shall conduct the same in accordance with Robert’s Rule of Order.  In the absence of the Editor-in-Chief, the Managing Editor shall oversee and conduct the meeting.  The Business Managing Editor shall serve as the sergeant-at-arms at each meeting, to ensure a pleasant environment for all in attendance.  The Managing Editor shall record all relevant decisions made or discussed during the meeting, and shall also be responsible for preparing and distributing the minutes of the meeting.
(b)  Call for Meetings – The Executive Committee shall be responsible for calling membership meetings as frequently as it deems necessary and proper, and it shall select the time and place thereof.  In the event that the Executive Committee does not call for a meeting within one (1) month after the adjournment of the last meeting, then any three (3) editors may call for such a meeting.  In the event that neither the Executive Committee nor at least three editors call for a meeting within one (1) month after the adjournment of the last meeting, then any four (4) New England Law Review members may call for such a meeting.  Any meetings called by editors or other New England Law Review members pursuant to this Section shall nevertheless comply fully with all of the conduct and notice requirements set forth in parts (a) and (c) of this Section .
(c)  Notice of Meetings – All New England Law Review members shall be given notice of the time and place of any membership meeting, with such notice to be provided by a reasonable means of communication and at least seven (7) days before the meeting is scheduled to occur.
(d)  Attendance at Meetings – Attendance by all New England Law Review members at all membership meetings is mandatory.  Any member who can not attend a scheduled membership meeting must notify the Editor-in-Chief in advance.  Any member who does not attend a membership meeting and who did not notify the Editor-in-Chief in advance shall be subject to disciplinary procedures in accordance with Chapter V.